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M I N U T E S PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING September 16, 1987 The Paris Public Library Advisory Board met in regular session at 4:00 P.M. September 16, 1987 with the Secretary, Frances Ellis, presiding. Present were Don Black, Beth Shelton, Rogene Patterson, Jean Gibson, Frances Ellis, and Bill Hagood. Virginia Gibbs, Robert Pierson and Jackie Alsobrook were absent. Tiana Williams and Roslyn Sample of the Library staff, Dick Boots from the City, and Sally Cecil, President of the Friends of the Library, also attended. Jean Gibson was recognized and welcomed as a new member of the Board. The minutes of the September 3, 1987 called meeting were read by Beth Shelton and approved. The financial report was not discussed. Gertiana Williams displayed samples of paper stock and embossing from Bobbit's Advertising with a cost of $571.50 for the covers and $18.20 for the unprinted insert paper. Don Black moved that Bobbitt's bid for 1,000 copies of the printed cover and the paper insert be accepted and that the insert be printed locally in matching style. The motion was seconded and passed after a lengthy discussion on the value of a high expenditure for this one item. The board agreed on the value of the items for collector's pieces and payment will be made from the Love Memorial Fund. Director Williams discussed exhibits for the November 14 and 15 dedication events. These exhibits include a series of photographs made by Marvin Gorley of the Paris News while the building and expansion program was in progress. These could be mounted in the auditorium. A second exhibit of historical items and photographs was discussed and board members were asked to make contributions. She then displayed large colored photographs of nature scenes made by Marva Joe who has offered four to the Library, to be framed at her expense. After a discussion the Board agreed to consider the matter further with the assistance of the Art Advisory Committee. During the Director's Report Ms. Williams reported that an application for a $3,500.00 Literacy Grant has been sent to NETLS. She announced that the October 10 Book Sale to be held at the Library would include a bake sale and members were asked to provide baked foods. She provided members with a "wish list" for the Library and noted that the Friends of the Library are setting up a committee to consider what would be given by them. The Board agreed to further consideration of the "wish list" at another meeting. She then asked members to help compile the invitation list for the dedication events and said they should be mailed about three weeks before November 14th. The invitations will be addressed by hand and volunteers are needed for this and stuffing the envelopes. - continued -