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PARIS PUBLIC LIBRARY ADVISORY BOARD MINUTES April 28, 1993 The Paris Public Library Advisory Board met in delayed session Wednesday, April 28, 1993, at 4 PM in the Library Gallery with these members present: Chairman, Bill Neely, Jackie Alsobrook, Virginia Gibbs, Bill Hagood, Rogene Patterson, and Joe Rex. Absent were Frances Ellis, Jean Gibson and Beth Shelton. Library Director Beverly Lewis and NETLS Lay Representative Thomas Seay attended. The March 24, 1993, Minutes were approved as distributed. The budget report was given by Ms. Lewis and indicates expenditures of 49.87% for the first six months of this fiscal year. The statistical report indicated a 3.8% increase in the March circulation this year over the previous year. However, year to date circulation is down 3 %. Ms. Lewis noted that because of the nearly fifty percent cut in the materials budget, there aren't as many new titles available, and consequently circulation has dropped. Large print materials more than doubled their circulation in March this year over last year which indicates the success of intershelving them with regular format materials. During March, 293 new adult titles were added; 357 new juvenile titles; and 112 new videos. Bill Hagood reported for the automation committee and advised new price information would be provided by the NETLS Automation Consultant soon. He also said an invitation was received from the McKinney Public Library Director to visit and study their automated system. All Board members agreed it would be advantageous to begin the automation process as soon as possible, even completing it in stages if necessary. Ms. Lewis advised that data input of patron records continues. Jackie Alsobrook reported for the county funding committee and distributed a resolution (copy attached) stating the Board's position in a tactful, firm and positive manner. Virginia Gibbs moved, and Bill Hagood seconded, to accept the statement; the motion passed unanimously. Each Board member will sign the original and it will be sent to the City Manager. Ms. Lewis advised the Library will host the NETLS workshop about "Confidentiality of Patron Records" Tuesday, May 4. Judith Krug, Director, Office for Intellectual Freedom, American Library Association, will be the main speaker. Bill Hagood moved, and Joe Rex seconded, that the Board fund refreshments up to $50; the motion passed unanimously.