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PARIS PUBLIC LIBRARY ADVISORY BOARD OCTOBER 20, 1993 MINUTES The Paris Public Library Advisory Board met in regular session October 20, 1993, at 4 PM in the Library Gallery with Chairman Beth Shelton presiding and these members present: Virginia Gibbs, Jean Gibson, Bill Hagood, Rogene Patterson, Joe Rex, and Frances A. Ellis, Secretary. Absent were Jackie Alsobrook and Bill Neely. Library Director, Beverly Lewis, NETLS Lay Representative Thomas Seay, and Friends President Keitt Wood were present. Minutes of the September 15, 1993, meeting were approved as circulated. The budget report was not available from the City Finance office. Ms. Lewis said she felt the Department would finish the fiscal year under budget. Ms. Lewis discussed the statistical report and noted 190,938 items circulated in FY 92 -93. That was a small decrease of 1.8% in circulation compared to last year, but she said this was actually pretty good, considering the 45% cut in the materials budget. Other important statistics included: 106,791 persons visited the Library; the librarians provided reference assistance and reader's advisory service 39,621 times; there were 321 interlibrary loans and 2,313 reserve requests. The Dial -a -Story telephone rang 32,205 times, and there were 275 programs. There are 36,043 cardholders, having gained 2,351. The accessions report indicated 4,200 titles were added last year, which was 2,500 less than during the previous year. In September, acquisitions included 200 books, 55 videos, and 14 audio cassettes. Ms. Lewis reported the City approved the $498,255 FY 93 -94 budget proposal she submitted. She also advised she did not receive a raise; except the 3% cost of living raise that all city employees received. The automation report included information about the City approval of $25,000 in the library budget for automation. With $75,000 from the bond money and $25,000 from Board funds it will be possible to procede with automation. Ms. Lewis reminded the Board that the automation consultant from Dynix will be here next Wednesday at 1 PM to give a demonstration of the online catalog and circulation modules. Ms. Lewis reported the county funding committee continues to meet and progress is being made in developing a contract. Ms. Lewis announced the following staff changes which were made to achieve better service to patrons and more efficiency in technical processing: Faye Townsdin has been assigned to the children's department where she will provide reference assistance, reader's advisory service, and conduct the preschool storytimes. Pamela Sidness has been assigned to technical processing where she will perform technical processing duties. Also, Val Stankus has been promoted to System Manager and will work with the Director in implementing the automation system.