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MINUTES April 20, 1994 The Paris Public Library Advisory Board met in regular session, April 20, 1994, in the gallery with Chairman Beth Shelton presiding, and these members present: Jackie Alsobrook, Jean Gibson, Virginia Gibbs, Rogene Patterson, and Frances A. Ellis, Secretary. Absent were Bill Hagood, Bill Neely, and Joe Rex. Beverly Lewis, Library Director; Tom Seay, NETLS Lay Representative; and Keitt Wood, President of the Friends of the Library, were also present. The Minutes of the March 9, 1994, meeting were approved as circulated. The Budget Report, given by Ms. Lewis, indicated everything was in line for this time in the fiscal year. The Statistical Report indicated an increase of 5.2% in circulation and 99,280 items circulated for the year to date. Reference assistance last month was 3,723; 25 children's programs were given with 326 attending. The accessions included 700 items: 550 books, 85 videos and 65 audios. Ms. Alsobrook reported for the County Funding Committee which would meet April 26 with representatives from the Commissioners Court and the City Council who were expected to have their drafted versions of a contract. Ms. Lewis discussed automation, saying the bid for the computer support equipment had been awarded to a Paris firm and the bids for the main system would be opened May 3. She explained retrospective conversion of the catalog which must be done to create the electronic data base. The library staff will conduct an inventory and bar code the collection during a period in May when the library will be closed to the public. The Board voted to have Ms. Lewis select the retrospective conversion vendor. Ms. Lewis announced it is National Library Week and it is being observed with special displays, school tours, and open houses yesterday and tomorrow. Ms. Lewis announced the Library will have a booth at the Paris Art Fair, May 7, and give out buttons which say "Kids Who Read Succeed ". Leo, the Library Lion, will also make an appearance.