01/21/2014 MINUTES - Laserfiche WebLink

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Mr. Anderson suggested that Mrs. Prestridge submit the budget to his office and he could give to the City Council for review. Mr. Collins made the motion and was seconded by Dr. House that minutes from the November 21, 2013 meeting be approved. (See attachment # 3) Mrs. Prestridge, Executive Director, updated the board members that she is due the DSRIP money on January 27th. The money is earmarked for certain things that had to do with the grant that was written, but can offset operational cost in the long run, revise the holiday leave policy to 10 hours to cover the shifts that all employees at the Health Department and WIC work, in the past we used 8 hours holiday pay and we had to take the other 2 remaining hours as vacation pay or comp. time off since the City works 8 hour shifts. Make the revision and Board Members will vote at the next meeting. Vacation and Sick Leave will continue to accrue at the current rate and will not change. Health Insurance has been split from the City and we are getting our own bills from TML. My next step is to work on the retirement plan, but since we have already made contributions to the retirement plan that we are in, then we cannot make changes as far as simple HRA, talked with Stephen Gerald with Edward Jones and if we want to go ahead and separate then he can set up a SEP IRA which means we contribute 3% and the employee can decide what amount that want to contribute into another account, it will not be a matched amount, or until the next calendar year or January 1st, we can go to the simple HRA and we contribute a 3% match to their money and it goes into one account. There is a $40 annual fee for each employee. Mr. Anderson stated that once payroll is no longer with the City that all employees will not be able to contribute any more money into their current retirement plan but they can leave their money or roll it over, but can't add any more money, but they will continue to draw interest. The employees will get the City matched amount only if they retire and draw a monthly check. Mr. Collins made the motion and was seconded by Dr. Erickson that we switch to the SEP IRA now and then to the simple HRA on January 1, 2015 and the Health Department to pay the fees. All voted and approved. Mrs. Prestridge talked to the University of Tyler, Texas Health Center, about screening for the Women's Health Program. We are currently sending all water testing out and we are bringing it in -house and testing water samples and we are in the process of getting our lab certified. Mrs. Prestridge purchased new computer for A/P software, purchased payroll software, and McClanahan and Holmes will charge $65 an hour to train Gina on the A/P and A/R software and Cheryl on Payroll software. Mrs. Prestridge stated that we have three board member terms that will expired on June 30th and also Dr. Singh has given Dr. Erickson a resignation letter. (Dr. Erickson will bring to next meeting.) The next meeting will be on the 18th of February, 2014 at 5:30 p.m. at the Paris - Lamar County Health Department. Board of Health minutes 2014 -01 -21 Special Meeting (needing approval)