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Fairground Committee Minutes Page 5 June 5, 1990 Mr. Glover stated with regard to the Northeast Texas Poultry Club, they wanted to rent the building at the same time a 1950 high school class reunion had rented the same area. He stated Red River Valley Fair Association had already entered into an agreement with the Northeast Texas Poultry Club for 1991. Chairman Burnett questioned what about this year, 1990, and Rita Haynes stated it had already been booked for this year by someone else. Councilman Kent stated the president of the Lamar County Coonhunters had informed him they had been told they could forget about renting the fairgrounds for two years. Mr. Glover stated since he is president of the Red River Valley Fair Association, he intends to rent the facilities to any citizens of Paris or Lamar County as it is available at a reasonable rate. He also stated the Northeast Texas Poultry Club had never asked for the poultry building. They want the coliseum and exhibit building. We are willing to work on a standing long term agreement. Chairman Burnett questioned what had happened with the parking lot fund, and Mr. Glover replied they had consolidated two of the checking accounts. The fund was still there, but was under grounds maintenance. There was discussion regarding the fund and maintenance of the grounds. Mr. Glover informed committee they have brought in numerous loads of gravel to try to maintain the fairgrounds as best they could. Chairman Burnett stated in regards to the financial documents furnished to the City the Finance Director's recommendation was that the Red River Valley Fair Association books be audited by an outside Certified Public Accountant and a copy provided to the City Council. The Red River Valley Fair Association members present stated this would be no problem as McClanahan and Holmes prepare their financial documents and records. Mr. Glover stated if the Fair Association is lacking in an audit, they will be glad to obtain an audit. Mr. Glover asked if the Committee would like to address the gates on Center Street and 6th Street being closed which was questioned before. He stated the gates were locked for a safety factor which is children playing in the area during reunions. Chairman Burnett stated it was also a safety factor on North Main. Councilman Kent stated he had talked with the City Attorney and he stated streets could not be closed for particular events, but the street were either closed or opened. Mr. Glover expressed the Fair Associations appreciatio-n for this hearing and if anything additional was needed from them they would try and do it. He also stated the Fair Association would like to work out an agreement with the Paris Rodeo and Horse Club. There being no further business, the meeting adjourned. BILLY JOE BURNETT, CHAIRMAN