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W City Manager Sweatt advised the Council that substantial error was made in preparation of specifications for the equipment and therefore the wide variance and price differentials. City Manager Sweatt recommended that all bids be rejected and that the equipment be re -bid with revised specifica- tions to be received on October 9, 1974. After discussion, Mayor Brunette appointed a committee composed of Councilman Whitaker, Councilman Rainey, Councilman Hutchison, to study the bid and specifications and call for a Special Council Meeting, Tuesday evening, September 17, 1974, at 5:15 P. to consider the Committee's recommendation. Resolution No. 16342 authorizing the pity of Paris to process an applica- tion for grant from the Texas Criminal Justice Council for micro -film equipment was presented. A motion was made by Councilman Whitaker and se- conded by Councilman Rainey that the Resolution be adopted. The motion carried: 6 ayes, O nays. RESOLUTION NO. 1634 . WHEREAS, the City Council of the City of Paris is aware of the fact that the Paris Police Department could better serve the citizens of Paris, Lamar County and this region if a modern docu- ment storage and retrieval system were installed; and, WHEREAS, in order to finance the purchase of such a system, it is necessary for the City of Paris to avail itself of funds made available through grants by the Texas Criminal Justice Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, AS FOLLOWS: 1. That the City of Paris process an application for grant from the Texas Criminal Justice Council, to assist in. financing the project entitled "Paris Police Document Storage and Retrieval Project ", at a total cost of $14, 556.00, to be furnished by C. J. C. 2. That Loyd Mathews, Chief, Paris Police Department, be, and he is hereby appointed Project. Director of said project. 3. That Harold Greene, Director of Finance, be, and he is hereby appointed Financial Officer of said project. 4. That Kerry Richard Sweatt, City Manager, be, and he is hereby authorized and directed to execute and de- liver, on behalf of the City of Paris, the necessary applications, communications, instruments and docu- ments necessary for the completion of said project.. Passed and adopted this 9th day of September, 1974. �' • - -� - 1 - ATTEST: H. C. Gr ene, City Clerk APP OVE TO FORM: K. Ha nes, **City Attorney