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139® Regular Council Meeting September 12, 2011 Page 5 structures. Ms. Scott also reviewed the report issued by TMAC, a consultant hired by Paris Economic Development Corporation to study the City's permitting process (see Exhibit "A" attached herein). In summarizing the report, Ms. Scott recommended conducting workshops for those in the building industry. Council Member Pickle recommended flow charts for the process. Mayor Hashmi asked Ms. Scott what her opinion was on shortfalls in their department. Ms. Scott said new employees, lack of training, and to continue training. Ms. Scott said there was a large learning curve and that she had a temporary clerk assisting her for two years, but that there had been four different people who had been in that position. She said that position would be permanent as of October I". Mayor Hashmi inquired if the City was going to purchase software for tracking projects. Ms. Scott said they were researching it and would bring something back to the City Council for consideration. Council Member Wright said the report seemed to recommend that Planning and Zoning meet more often to expedite matters. Ms. Scott said Planning and Zoning makes recommendations and City Council has to take action on the items. She said several years ago City Council heard zoning cases at the same meeting they considered plats, but that the previous Council moved the zoning cases to the fourth Monday. Council Member Frierson inquired why the previous City Council changed it. Ms. Scott said if the Planning and Zoning Agenda packets went out on the first and the Council meets on the seventh that would allow for only two to three days for the City Clerk to get all of the information together and City Attorney to draft the Ordinances. She said that is probably why they moved it to the fourth Monday. City Clerk Janice Ellis confirmed this. Ms. Ellis said a lot of times they had not received the documentation needed for the City Council packets within that time frame. Mayor Hashmi asked Mr. Anderson to study the matter and get back with City Council at a future meeting. 13. Deliberate and act on RESOLUTION NO. 2011- 038 -A: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; ACCEPTING A UTILITY EASEMENT FROM PARIS JUNIOR COLLEGE FOR A WATER LINE ACROSS A PORTION OF PARIS JUNIOR COLLEGE CAMPUS MORE PARTICULARLY DESCRIBED IN EXHIBIT "A "; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays. 14. First reading, deliberate and possibly act on an ORDINANCE NO. 2011 -036: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE ISSUANCE OF A SOLID WASTE COLLECTION PERMIT TO SANITATION SOLUTIONS, FOR THE PURPOSE OF ENGAGING IN THE BUSINESS OF COLLECTING AND /OR TRANSPORTING SOLID WASTE FROM COMMERCIAL AND INDUSTRIAL UNITS WITHIN THE CITY LIMITS OF THE CITY OF PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID PERMIT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.