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Regular Council Meeting November 12, 2012 Page 6 19. Discuss and act on policies for use of the Old Depot Building. Since the Chamber of Commerce's lease of the old depot building expired, Mr. Godwin told Council that management of the community room had become the responsibility of city staff. Mr. Godwin told Council he had developed a policy for Community Room Use, which provided for reservations, deposits, fees and included discounts for local non -profit groups and agencies. He said staff's recommendation was that the PEDC, the Chamber and Lamar County Genealogy Section continue to meet in the Community Room each month free of charge. A Motion to approve the policy was made by Council Member Drake and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 20. Discuss and act on advertisement for promotion of Cox Field Airport. Mayor Hashmi announced that he wished to meet with the airport board about this item prior to discussing it. 21. Convene into Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about pending or contemplated litigation and/or on matters in which the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflict with this chapter, as follows: • Jack Besteman claim. • Boomer Trends Magazine & Kenneth Kammer v. the City of Paris; Cause No. 81922, 62nd Judicial District Court, Lamar County, Texas. Mayor Hashmi convened City Council into executive session at 7:10 p.m. 22. Reconvene into Open Session and possibly take action on those matters discussed in Executive Session. Mayor Hashmi reconvened City Council into open session at 7:21 p.m. Mayor Hashmi said one of the matters discussed was the Jack Besteman claim. A Motion to authorize the City Manager to negotiate a final settlement amount was made by Council Member Grossnickle and seconded by Mayor Hashmi. Motion carried, 7 ayes — 0 nays. 23. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004 -081. Nothing was referenced.