22-Move to approve an agreement with Hayter Eng. related to S. Collegiate Drive

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 09/25/09 Engineering, Planning & Shawn Napier, P.E. Director of Council Date: Development Engineering, Planning & 22 09/28/09 Develo ment RECOMMENDED MOTION: Move to approve an agreement for professional services with Hayter Engineering, Inc. for engineering services related to S. Collegiate Drive expansion and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Professional Services BACKGROUND: This contract with Hayter Engineering will be for the design of S. Collegiate Drive from Loop 286 to the bridge just east of Dragon Park. The design work will include plans, specifications and estimates for the project. The estimated cost of the design work is $171,200.00. Several meetings have been held with TxDOT to coordinate the design, layout and construction of the roadway. The time line for the project is to prepare plans in conjunction with TxDOT's plan for F.M. 1507 (Jefferson Road) and to bid the project out in April 2010. BOARD/COMMISSION RECOMMENDATION: N/A EXHIBITS: Contract ACTION: BUDGET INFO: Cerrificate of Obligarion Bonds ❑ Financial Report ❑ Minute Order Expense $171,200 ❑ Department Report ~ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: A reimbursement resolution will have to be adopted by the City Council within 60 days of the AFA expense in order for it to be reimbursed by the certificate of obligation. REVIEWED AND APPROVED BY: Z Administration Z Ciry Clerk ❑ Communiry Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Urilities City of Paris Revised 2/04/08 04 - V-119