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<br /> <br /> <br /> CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br /> <br /> Submittal Date: Originating Department: Presented By: Agenda Item No.: <br /> 05/16/11 <br /> Council Date: City Clerk Janice Ellis 11. <br /> 05/23/11 <br /> RECOMMENDED MOTION: <br /> Move to approve a Resolution contracting for election services with the Lamar County Elections <br /> Administrator for the Runoff Election; and authorizing the City Manager to negotiate and execute all <br /> necessary documents. <br /> POLICY ISSUES): <br /> Elections <br /> BACKGROUND: <br /> <br /> For the past several years, the City of Paris has contracted with the Lamar County Elections <br /> Administrator for election services connected with the City of Paris Regular Municipal Elections and <br /> Special Elections. Doing so has benefited the citizens of Paris, in that we have been able to combine <br /> polling places producing a cost savings and city staff labor cost has been reduced. Pursuant to Federal <br /> Law, every polling place is required to have a DRE in order to be compliant with the Help America Vote <br /> Act and the County purchased those machines. In addition, citizens will benefit from the election being <br /> conducted in the manner in which they have been accustomed to over the last several years. <br /> <br /> Functions to be performed by the County Elections Administrator and City Clerk are set out in the <br /> Contract. In addition, the City Clerk will continue to inform candidates of upcoming deadlines; will be <br /> available to citizens during early voting and on election day; will be at the Lamar County Courthouse <br /> Annex on election night; and will arrange for a staff member to be at the City Hall Annex on election <br /> night to announce returns. <br /> <br /> <br /> BOARD/COMMISSION RECOMMENDATION: <br /> <br /> EXHIBITS: <br /> Resolution and Contract <br /> ACTION: BUDGET INFO: <br /> ❑ Financial Report ❑ Minute Order Expense $4,837.65 estimated <br /> ❑ Department Report ® Resolution Budgeted Amt. $0 <br /> ❑ Presentation ❑ Ordinance YTD Actual <br /> ❑ Public Hearing ❑ Other Acct. Name <br /> Acct. Number <br /> FISCAL NOTES: <br /> <br /> <br /> REVIEWED AND APPROVED BY: <br /> ® Administration ® City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br /> <br /> ❑ Municipal Court ® Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities <br /> <br /> <br /> <br /> <br /> <br /> City of Paris Revised 2/04/08 <br /> <br /> 48 <br />