11/15/2016 MINUTES - Laserfiche WebLink

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Cherry asked that this be put on the next agenda after everyone has had a chance to look at the 2010 report from 413 GWH. Board agreed to add it to the next agenda. a. Occupancy report — report shows 8 vacancies but it is actually about 12 due to the opening of the Section 8 waiting list due to the fact that if you live in Public Housing, according to our A &O policy, you are adequately housed and do not qualify for Section 8. The Section 8 Waiting List will be opening on Wednesday, November 16th at 8 am. Flyers were put in the newspaper, website, doors, and all over town. 284 currently on the Section 8 program with 15 out looking. Our Section 8 Voucher number is 293. Constant effort to keep the numbers up. Ms. Cherry stated that the numbers at Booker T Washington looks like the PHA is segregating. Ms. Cherry stated that since Booker T is the most undesirable of all the housing authority she doesn't understand why it is more black people than any other site or on Section 8. Ms. Ruthart stated that the PHA cannot control who applies for Section 8 and that the applications /waiting list are time and date of application. Ms. Cherry states that when you look at the numbers at Booker T that it looks like segregation. Ms. Cherry states that she doesn't know why but that it looks like that. Mr. Savage agreed that the charts would make you come to that conclusion. b. New recording equipment purchased. A copy of the meetings can be given to you if you bring a zip drive, a recording of the meeting can be transferred to your zip drive now. c. Financial — MD &A attached in Board member packets. Much easier to read and gives more details of financial status. Section 8 waiting list will open on Wednesday, November 16. Kim Snow and Sally Ruthart will be at the PHA office at 4 am to hand out numbered cards to keep everyone from congregating. This has worked well in the past. Energy Audit — is being performed as we speak. Energy audits are not due but every 5 years and the PHA's is due in 2017. This is a report to make things more energy efficient for the tenants. e. Admission & Occupancy Policy and Administrative Policy to be amended. Some changes are mandatory per HUD and some are optional. The PHA is thinking about adding preferences for Veterans and Kids aging out of Foster Care. The PHA is also planning on adding a fee for landlords who tell us a unit is ready and it is not near ready. EID will change from 48 months to 24 months. URP's will be paid quarterly instead of monthly if they are under 10 dollars per month. Biennial HQS inspections are possible. 120% of FMR for handicap accessible units. HQS units must have central heat and air systems. The deduction for elderly and disabled family's deduction will increase to 525 from 480. Medical deductions percentage will increase to 10% of income. Fixed income families can be recertified every 2 or 3 years. New student definition.Grievance procedure selecting a hearing officer. Community Self certification requirement.