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b. Corrections will be reflected in the minutes of the following meeting. <br />C. Each item of business shall be numbered to indicate the meeting <br />number and the item number. Items discussed will be documented <br />and old business items will remain on minutes of subsequent <br />meetings until the item is resolved. <br />A. Produce a preconstruction video of the site/alignment, including all areas in the <br />vicinity of and to be affected by construction. <br />B. Provide digital copy of video upon request by the OWNER. <br />C. Retain a copy of the preconstruction video until the end of the maintenance surety <br />period. <br />1.06 REQUESTS FOR INFORMATION <br />A. Submit Request for Information (RFI) to the ENGINEER to obtain additional <br />information or clarification of the Contract Documents. <br />1. Submit a separate RFI for each item. <br />2. Attach adequate information to permit a written response without further <br />clarification. The ENGINEER will return requests which do not have <br />adequate information for additional information. <br />3. A response will be made when adequate information is provided. Response <br />will be made on the RFI form or in attached information. <br />B. If the RFI indicates that a contract modification is required, the ENGINEER will initiate <br />a Modification Request per Paragraph 1.08. <br />1.07 NOTIFICATION BY CONTRACTOR <br />A. Notify the ENGINEER of: <br />1. Scheduled testing. <br />2. Intent to work outside regular working hours. <br />3. Request to shut down facilities or utilities. <br />4. Proposed utility connections. <br />5. Required observation by ENGINEER, or inspection agencies prior to <br />covering work. <br />6. Construction which will impact the operation of any equipment or facility <br />B. Notification must be provided two (2) weeks in advance for ENGINEER to respond <br />appropriately to the notification, unless otherwise noted by ENGINEER. <br />1.08 REQUEST FOR MODIFICATIONS <br />A. CONTRACTOR initiated changes shall begin with the preparation of a Modification <br />Request. Submit a request to the ENGINEER for any change in the Contract <br />Documents or approval of any deviations from the Contract Documents. <br />1. Assign a number to the request when issued. <br />a. Include with the request: <br />1) A complete description of the proposed modification. <br />2) The reason the modification is requested. <br />City of Paris, Texas 01 31 00 -Page 3 of 7 Project Administration <br />