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RFP for Management Services The City of Paris is seeking proposals from competent service provider(s) to assist with pre -award and post -award management in support of eligible mitigation activities (see Section II) if funded under one or more of the following programs: o Hazard Mitigation Grant Program (HMGP) o Building Resilient Infrastructure and Communities Grant Program (ERIC) o Flood Mitigation Assistance Grant Program (FMA) o Other related mitigation funding sources, if not separately procured The following outlines the request for proposals. Note, "application" and "award" in this RFP refer to a subapplication submitted to the funding agency and a subaward granted by the funding agency. Any work done prior to the award of a Management Services Agreement is considered "at risk" and Entity is under no obligation to fund or pay for such work. 1. Scone of Work–The service provider(s) is to provide application and contract -related management services including but not limited to the following areas: a. Mitigation Projects—Construction (other than Property Acquisition/Structure Demolition, Structure Elevation, and Reconstruction) Pre -Award* --(se rvic es associated with developing and requesting funding assistance), including: • Application Development assistance including Scope of Work (SOW), budget, and schedule • Coordinate Responses to funding agency requests for information (RFI) • Provide assistance regarding feasibility and effectiveness • Advise engineer and/or local staff with Benefit Cost Analysis (BCA) development • Gather preliminary Environmental and Historic Preservation Review (EHP) data • Workshops and meetings related to the development and submission of the application • Public outreach, if applicable (e.g. advertising, public meetings) • Such other work as may reasonably be associated with pre -award support of Mitigation Projects Mwa,nmaemsn„Actiytie,s-(services associated with administering funding assistance), including but not limited to: • Record keeping and financial management • Geocoding mitigation projects identified for further review by funding agency • Delivery of technical assistance (e.g., plan reviews, BCA reviews, EHP data gathering, appraisal coordination, outreach, training) to support the implementation of mitigation activities • Managing awards (e.g., quarterly reporting, reimbursement requests, closeout) • Technical monitoring (e.g., site visits, technical meetings) • Project Monitoring: monitor and evaluate the progressof the mitigation activity in accordance with the approved SOW and budget, administrative requirements of 2 CFR Part 200, applicable State requirements • Such other work as may reasonably be associated with Management Activities in support of Mitigation Projects • Project closeout in accordance with 2 CFR Sections 200.344. The project file should document that: o The approved SOW was fully implemented o All obligated funds were liquidated and in a manner consistent with the approved SOW o All EHP compliance grant conditions were implemented and documented as required o The projectwas implemented in a manner consistent with the Federal award orsubaward agreement o The pass-through entity submitted the required quarterly financial and performance reports o The Federal award and subaward were closed out in accordance with the provisions outlined in Part VI, E and F (subaward and Federal award closeout) *Pre -Award costs to bereimbursed by FEMA must havebeen incurred after the date of declaration (HMGP) orgrant opening announcement. (BRiC) and FMA pre -award costs directly related to developing the ERIC grant Application orsubopplication that are incurred prior to the date of the grant award are allowed subject to FEMA approval of time of award. All programs - Pre -award management costs count towards the limit for subrecipient management costs. Pre -award costs must be identified as separate line items in the cost estimate of the application. Costs associated with implementation of the activity 2