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but incurred prior to Federal award or final approval are not eligible. if an award is not made, Pre-aword costs will not be reimbursed by FEMA. Pre -award costs are reimbursed when the project is approved and funded. Note, Projects with specialized or complex technical information such as a drainage project may include two phases. Phase 1 will be for developing Hydrologic and Hydraulics Studies, feasibility studies, final engineering design and other technical studies. After Phase 1 deliverables have been developed and analyzed, a new BCA will be performed and any necessary changes will be made in the Scope of Work and Budget When Phase 1 deliverables have been approved by TDEM and FEMA, the balance of Management Activities outlined above will be followed. b. Mitigation Projects—Property Acquisition/Structure Demolition, Structure Elevation, and Reconstruction Pre -Award*— (services associated with developing and requesting funding assistance) The service provider(s) will be responsible for meeting the requirements and timeframes in 44 CFR Section 80.13 and for providing the information that is necessary for the Entity, State, and FEMA to determine the eligibility of the project as described in the subapplication requirements. The subapplication must contain propertyand project information, including the project description and Environmental Planning and Historic Preservation (EHP) information. FEMA may request additional information after the subapplication has been submitted to ensure that all necessary information is received. Services include: • Application Development and Submission — basic project information gathering (identifying latitude/longitude for each location, obtaining signed Voluntary Participation Agreement (VPA) forms, obtaining signed Duplication of Benefits Affidavit, photos for each location from all four sides, photos of outbuildings ofpropertiesto be acquired, maps for each location); hazard information gathering; property inventory; alternative solution developments basic property appraisal determinations; developing project scope of work, cost estimates and schedules • Act as liaison between State, FEMA, contractors and project engineer • Provide advice regarding feasibility and effectiveness • Conduct a Benefit -Cost Analysis (BCA)* * or cost effectiveness review • Gather preliminary Environmental and Historic Preservation Review (EHP) data • Workshops and meetings related to the development and submission of the application • Public outreach (e.g. advertising, neighborhood meetings, household meetings, virtual meetings) • Initial structure elevation for elevations and reconstructions • Such other work as may reasonably be associated with pre -award support of Mitigation Projects Management Activities — (services associated with administering funding assistance), including but not limited to: • Coordinate title clearance • Coordinate and document the Statement of Voluntary Participation • Coordinate Final Mitigation Offer: inform each property owner in writing of the market value (pre -event or current) of the property and the method used to determine the final Mitigation Offer. • Verify that all required subaward activities have been accomplished in accordance with all programmatic guidance and proper grants management practices and 44 CFR Section 80.21, that all properties identified in the subapplication have been acquired, and that the Model Deed Restriction language was recorded with each corresponding deed. • The successful respondent(s) shall provide the following property information: o A photograph of the property site after project implementation o A copy of the recorded deed and attached deed restrictions for each property o Latitude and longitude coordinates of the property, if not already gathered under the Pre -Award activity A signed Statement of Voluntary Participation from the owner of each property identified in the subaward SOW (refer to Addendum Part A.6.5.1- Hazard Mitigation Assistance Guidance Addendum), if not already gathered under the Pre -Award activity For each property identified in the FEMA Repetitive Loss database, a completed FEMA Form AW -501 documenting the completion of mitigation on the repetitive loss property is required. Final Elevation Certificate for elevations and reconstructions Record keeping and financial management Geocoding mitigation projects identified for further review by FEMA