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<br />Agreement No.55080 <br /> <br />Step 4: The purchasing process <br /> <br />Jurisdictions can only purchase equipment from one source at a time. <br />Jurisdictions using multiple purchasing options must follow the sequence below: <br /> <br />18. Non Prime Vendor items, to include all vehicles and other items with an <br />individual cost of over $25,000 must be purchased first. If a Jurisdiction is <br />planning on purchasing Non Prime Vendor items that cost over $25,000 from <br />both H-GAC and Local Purchase, they must purchase the H-GAC item first. <br /> <br />19. Inform TEEX that purchasing of Non Prime Vendor items through H-GAC is <br />complete. TEEX will then "freeze" the jurisdiction's H-GAC Account (as <br />related to this grant) <br /> <br />20. Inform TEEX that local procurement of equipment with an item cost of over <br />$25,000 is complete. TEEX will then activate the Prime Vendor Account for <br />the jurisdiction. <br /> <br />21. Complete ordering of equipment at the Prime Vendor Site <br /> <br />22. Inform TEEX that prime vendor ordering is complete. TEEX will then "freeze" <br />the jurisdiction's Prime Vendor Account. <br /> <br />23. Complete ordering of items with a unit cost of less than $25,000 that were not <br />available through the Prime Vendor Program from local purchase or H-GAC. <br /> <br />Grant Guidelines <br /> <br />Each jurisdiction will follow the stated guidelines to ensure the accurate and prompt <br />purchase, receipt, payment and management of their equipment. These guidelines will <br />ensure proper equipment accountability. Guidelines are set forth to ensure proper <br />controls are in place for each jurisdiction. <br /> <br />Jurisdictions must provide a shipping address and designate a receiving point of contact <br />to be entered on www.texasdpa.com website. The jurisdiction, according to its own <br />policies and procedures, will be responsible for purchasing, receipt and inventory of <br />equipment purchased using State Homeland Security Grant funding. The jurisdiction <br />will be responsible for overseeing the equipment grant process for each purchasing <br />option. The jurisdiction point of contact will also be responsible for inventory of <br />property, providing required reports, and monitoring of the sub-grant. <br /> <br />17 <br />