02 City Council Minutes - Laserfiche WebLink

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City Council Meeting December 11, 2000 Page 9 motion carried 6 ayes, 0 nays. Mayor Pfiester called for consideration of and action on the use of paperless agendas for future Council meetings. City Manager Malone pointed out that a number of the City Council Members attended a Texas Municipal League meeting in Austin recently and there was a report made there about the use of paperless agendas by the city of DeSoto. There are other cities that utilize paperless agendas. City Manager Malone explained that paperless agenda means just what it says. He said the city will post a paper agenda on the official bulletin board for the city and will fax the media a copy of the agenda. He stated that there is a lot of explanatory material that is provided to the City Council in their agenda packet for their study before the City Council meeting. City Manager Malone said the agendas for the City Council meetings will be posted to the city's website. City Manager Malone advised that the LaserFiche equipment is the basic type of equipment that is needed to provide the paperless agendas to the City Council. He said this equipment actually scans documents that are created and takes a picture of them and then posts them to the website. The documents are created in WordPerfect and can be e-mailed to the City Council if they have an internet connection and a computer, but the only way to do this effectively and not cause city staff any undue amount of work is to utilize the LaserFiche imaging system. Lisa Wright, a member of the Technology Committee forthe City of Paris, came forward making a presentation of information collected after extensive research regarding the subject of paperless agendas and the use of LaserFiche imaging systems. Ms. Wright said that the Technology Committee reviewed the LaserFiche system a few months ago when the City Clerk presented it to them, and at that time, they made a recommendation to purchase the web-link software that comes with it. She said this is the software that will enable the city to convert document to a format that can be placed on the web site. The reason for the recommendation to go ahead and purchase it now is because if it is purchased later as a module it is more expensive than if it is purchased at this time; but the Committee did not anticipate going ahead and taking our internet site live. Ms. Wright said in orderto getthe paperless agenda in effect immediately, the City Council needs to authorize purchase of the module in the amount of $5,115.00 that will allow