02 City Council Minutes - Laserfiche WebLink

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City Council Meeting December 11, 2000 Page 10 the burning of CD's so that when the council members attend council meetings with their laptops they will be able to put in the CD and go through the agenda packet. She explained that this is needed because at this time the city does not have internet capabilities or links at this location. Ms. Wright also explained that there will be a$1,510.00 annual cost for support. There will also be the cost for ten laptop computers with cable modem connections and net cards, so when the city has a council chambers where they will have access to a server or the internet, and that cost will be $2,586.00 a piece. Ms. Wright further explained that there are two methods of internet connections depending on whether you are in a location that Cox Internet serves. If you can get Cox Cable, you can get Cox Internet Express, which is a much faster plan and more expensive plan. You will get a free connection plus the first free month of service; however, they said to call back after the first month and switch down to the slower service and the cost will only be $24.95 a month, and that is what they recommended that the city do, if the city goes with Cox Internet Service. Ms. Wright said there is also the possibility of a telephone internet connection through StarNet, which the city uses, the cost for adding an additional phone would be $75.00 for installation and a monthly charge of $25.84. Ms. Wright explained that if the city does not have someone to host the website, if it is recommended that we host our own website, there will be a potential purchase of another server at an approximate cost of $10,890.00 and the fire wall to protect from unwanted visitors at a cost of approximately $2,000.00; however, StarNet has said that they will do whatever they could do to help the city out in this process and that the size would not be an issue for them regarding space on the server. Ms. Wright said it was recommended that the LaserFiche System be in place before the city does anything else because the other is so labor intensive. Ms. Wrightsaid the Committee recommends that DynaSource,who is the company that the City is purchasing the LaserFiche from, come down and meet with StarNet and review the city's current setup and make a recommendation as to what the city needs to do in regard to the web hosting. Ms. Wright explained that the city does not want to have a web server at the city because it could open the city up to potential problems, but with StarNet hosting the website, it will shield the city from anyone getting into our information and harming the city's data, and that is what the committee would like to see happen. Ms. Wright stated that what the committee is looking at regarding the time