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MINUTES PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING Wednesday, June 21, 1989 The Paris Public Library Advisory Board met in regular session, June 21, 1989, at 4:00 P.M. in the Library Gallery with Chairman Bill Hagood presiding and the following members present: Jackie Alsobrook, Virginia Gibbs, Jean Gibson, William Neely, Rogene Patterson, and Frances Ellis, Secretary. Absent were Beth Shelton and Eric Tate. Library Director Beverly Lewis Campbell was present. The May 17, 1989 meeting minutes were approved as circulated. Mrs. Campbell presented the Budget report, noting the Department has expended 58.46% of its total budget and approximately $42,000 of the $50,000 budgeted for books and other collection materials. Monthly circulation continues to increase and in May the Library circulated 24% more items than in the same month last year. The Statistical Report shows a total increase for this year to date of 18% from last year. Mrs. Campbell said June 20th was the largest circulation to date and 1,100 items were checked out - about half juvenile and half adult titles. She explained the Dial -A -Story machine malfunctioned in the last electrical storm and has been sent to the manufacturer for repair. However, the telephone recording now advises callers to come to the Library and check out a good book to read. Accessions totaled 159 adult fiction, 179 adult non - fiction, 75 juvenile fiction, and 36 juvenile non - fiction titles. Mrs. Campbell noted only 16 videocassettes arrived out of a large order of mostly instructionals. The Chairman said the City Council of the City of Paris had approved the reappointment of Board Members Jackie Alsobrook, William Hagood, and Rogene Patterson for terms of three years each, beginning July 1, 1989, and ending June 30, 1992. Mrs. Campbell noted the Agreement Form had been approved by the City Council of the City of Paris for use when exhibits are on loan to the Library. A copy is attached. The Coca Cola exhibit, most of which is from the Mr. & Mrs. Johnny Williamson of Paris, is still in place. Regarding a detection system, Mrs. Campbell said she had visited four libraries and still had two more to visit. Two systems evaluated to date include (1) CheckPoint and (2) Tattle Tape. The former utilizes a sensing beeper placed under the pocket of the book which would have to be removed when the Library's technical systems are automated. The latter, a 3 M product, utilizes a magnetic strip in the binding which could still be effective after automation is in place. Both systems cost between $15,000 and $20,000. She advised the goal is to have a detection system functioning before the 1990 major reference books arrive but the weeding project must be completed first.