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Budget Committee Meeting August 24, 1999 Page 9 which all financial records are kept, he is Y2K compliant on the machine that he has, but there are problems in terms of processor speed, and with the amount of information that is being processed, and at times that it is extremely slow. Mr. Anderson explained that the software that the City went to last year in order to be Y2K compliant requires more room and organizes the data differently and that is part of the problem, and he did not realize that it would slow the computer down. Mr. Anderson also said there is a daily back up on the system's software and where it is weak is, if any of the disk drives goes down, the whole machine goes down. Mr. Anderson pointed out that in the operating budget most of the line items are the same with the exception of what they are having to contribute to the Lamar County Appraisal District for our assessment function and collection function, which is based on their approved budget. There is a figure in the budget for consultants, which a monthly retainer is paid to a company and they are personnel and labor law consultants, and the other consultant fee is for STW, and it is for our computer software. Mr. Anderson said there is a large increase in his Buildings and Grounds account which resulted from when he started using the prisoners to do renovation in his offices , and they did not get to finish the renovation along with problems that came up such as termites in the basement, and this expenditure would finish the renovation. Another expenditure is the replacement of the air conditioner in the basement. Mr. Anderson said the Electronic Data Processing account has to do with the PC in his office and the AS400. Mr. Anderson said his miscellaneous item of $600.00 is the filing fee for filing the annual report for the City and he sends that to the Governmental Financial Officers Association in Chicago every year and ask them to grade that and consider awarding a certificate of excellence in financial reporting. Mr. Anderson said that he has been able to get that for the last few years, and what that does is the city is allowed to place that page in the City's Annual Report. Mr. Anderson said when the bond rating agencies look over those statements and see the certificate, that helps in their valuation and opinion of what the City's financial statements are and it also helps with the bond rating. Earl Smith, City Engineer, came forward presenting his budget stating