01/19/2016 MINUTES - Laserfiche WebLink

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Discuss and possibly approve Minutes of the December 15, 2015 Meeting and the December 29, 2015 Meeting: Mr. Turner made a motion to accept the minutes of the December 15`h and December 29`h meeting as presented. The motion was seconded by Mr. Brockman. The motion carried 4 -0. Discuss and possibly approve December 2015 Financials: Mr. Wilson stated to give a quick highlight we had total expenses this month of $16,282.31, he asked if there were any questions on the expense breakdown. PJC had jobs training on Work Keys program and then Depot Operations totaled $3,353.84. Cash Flow began with $2,041,941.00 Revenue was $104,000.00, bringing the total to $2,146,959.00; two items came out of that including: Internal Transfer of Adjustment was $29,109.00. This is where money is moved from the regular account and moved to the I & S fund reserve, this is on a monthly basis to build the cash reserve to pay the bond payment at the end of August or beginning of September. $16,282.31 was spent for the month, leaving a balance of $2,101,567.00 in unencumbered cash and investments. I & S ending balance after the $29,109.00 was added totaled $495,452.00. Mayor Hashmi asked about the Contract Labor. Mr. Wilson advised this is for the PEDC staff employees that are paid through RPM staffing. Mr. Turner made a motion to approve the Financials as presented. The motion was seconded by Mr. Brockman. The motion carried 4 -0. Discuss and possibly approve changes to the 2015 -2016 Budget: Mr. Turner motioned to table this item until after Executive Session. Mr. Wilson seconded the motion. The motion carried 4 -0. Discuss and possibly approve the yearly Audit Report prepared by Linda Kapp of McClanahan and Holmes for the 2014 -2015 year: The yearly Audit Report was presented by Linda Kapp of McClanahan and Holmes. Ms. Kapp thanked the Board for contracting with her firm. Ms. Kapp stated that the PEDC has received an unmodified opinion or clean opinion. Ms. Kapp stated the financial statements were provided for the audit by PEDC and the City Financial Office. Required Supplemental information includes Budget to Actual schedule. Ms. Kapp gave a combined balance sheet statement of Net Position saying she was able to combine the Balance sheet and the Adjustments for a Total Net Position of $3,402,985.00. Ms. Kapp provided a detailed report of the Audit, and stated there were no overages in any budget line. Mr. Turner made a motion to approve the Audit Report. Mr. Wilson seconded the motion. The motion carried 4 -0. Discuss and possibly approve the Proposal received for the cleanup and demolition of the 2305 NW Loop 286 property: Mr. Manning asked if everyone had a chance to review the bid. Ms. Harris pointed out the exceptions added by the Contractor: Mr. Bray, with Sanitation Solutions. Ms. Harris noted there is liability shifting, and wanted to be sure the Board was aware there may be costs above the bid amount. Mr. Paris stated he was of the opinion that the agreement may have a bit of overage, and would recommend limiting the bid up to a certain cost. Mr.